EVENT COORDINATION POSITIONS 

Boot Swap Coordinators / Team (Sept):

Shifts available during the evenings in the nights preceding the Swap and on day of Swap as follows:

Evening shifts:

• Collect boots from members, assign value ($5, $10, $15) and give member corresponding tag,
• Set up tables and layout books in size order,

Swap Day shift:

• selling hot chocolate, coffee, donuts, apparel, other,  
• assist members in finding the right size / value boots,
• collect payment where difference between “tag” value and desired boot value,

Event is first-come-first-serve – lined-up starts early on Swap–Day!

facilities.

Volunteer Appreciation Night Committee:

Supported by key board members. 

Plan the event including: 

• Food / beverage decisions (wine and cheese or other)
• Donations from suppliers
• Volunteer recognition
• Overall format
• Coordination with a home game, other as decided by volunteer team.

Mini Jamboree Committee:

Supported by key board members (i.e. Age Group Coordinator)

Plan the event including:

• Game scheduling
• Concessions
• And all the other decisions that must be made.

Bottle Drive Coordinators - January (ALL Teams Participating):

Work with teams and bottle depots to coordinate bottle drives.

COMMUNICATION POSITIONS

School Liaison:

Primary duty is to help GHSA communicate activities such as registration etc within the schools by such means as submitting content to school newsletters, hanging posters, etc.  Additionally, to look for ways that GHSA can work with the school on any opportunities to work together.  Ideal for school PAC parent.

Monthly GHSA Newsletter Editor:

Design newsletter format.  Collect and edit newsletter submissions to prepare a monthly e-newsletter (email out and on website).  Communicate important events, achievements, volunteering vacancies, etc to the Club membership. 

Bookkeeper:

Opportunities to work with Treasurer on any combination of the following tasks:

• Cash deposits / reconciliations of the concessions (approx 4 times a year),
• Accounts payable - review invoices for approval to pay and reconcile to vendor statements, follow up on discrepancies / obtain approval to  pay (confirm receipt of services), prepare cheques for signing by signatories,
• Prepare monthly deposits summary (revenues by age group, revenue type (registration dues, vs. other amounts) for accounting records,
• Complete monthly recording in Simply Accounting and provide summary reports to Treasurer for approval,

Assistant Webmasters:

Role for various members on webmaster team including:

• Manage online content
• Website re-design
• Maintain custom in-house registration system, etc.

Helpful if you have some combination of the following skills:

• ASP or ASPnet
• SQL Server 2000
• VB script
• HTML, etc.  

Work with Head Volunteer Coordinator to:

• Track filled/vacant positions (update online listing, etc) as volunteers to volunteer
• Get volunteer in touch with appropriate person so that they can complete their volunteering duties (i.e. connect concession donut-ers with the Concession Coordinator)
• Respond to inquiries from the potential volunteers within your division 
• Identify additional vacancies in your area and work with Head Volunteer Coordinator to communicate vacancies (add to website listing, email out, etc), etc.

Club Apparel Booth and General Helper on Photo Day:

Work with key Board Members to:

• Coordinate ordering and delivery schedules / deadlines (from suppliers and by teams)
•  Determine days on which Apparel Store will be open for sales at the Clubhouse / collect member orders and show samples (i.e. every Saturday 2-4pm),
• Ensure full payment collected and provide any reports / summaries needed by Treasurer for monthly accounting
• Incorporate new product offerings as identified  
• Coordinate distribution to teams when orders arrive, etc.
• Oversee apparel booth at photo days and other GHSA events to cross-market